Website Policy and Procedures
In addition, we monitor the volume and timing of access to our site by collecting information on
the date, time and pages accessed by visitors. We do this to improve the content. This
information is not shared with other organizations. Again, only aggregate information is
collected, and visitors’ personal information is not identified.
If you choose to share personal information with us – by sending an message or filling out an
electronic form with personal information – we will use the information only for the purposes
you authorized. Some of the information may be saved for a designated period to comply with
Georgia law, but we will not disclose the information to third parties or other government
agencies, unless required to do so by state or federal law.
If you have questions about FVSU’s privacy procedures, please e-mail us at [email protected].
Authorization
All colleges, departments, and units of the university community are allowed a presence on
FVSU’s website; but activation of the site is granted upon agreement to follow policies and
procedures for website content during the request process. Deans, directors, chairs and
administrators with budget signatory authority may request to have their website linked to
official FVSU web directories.
In the case of student organizations, the form requires approval by a faculty or staff advisor, and
the Director of Student Activities. It is the responsibility of the advisor, supervisor or sponsor to
verify the status of the student organization and to insure compliance with policies and
procedures.
If the content or design of a hosted website changes significantly, the authorized party who has
responsibility for the site must notify the appropriate advisor, supervisor or sponsor by email.
Electronic Application Procedure for student organizations:
1. The applicant fills out the electronic form, which is emailed to the webmaster or the
appropriate web steward.
2. The supervisor/advisor sends an email to web master or web steward that verifies the status
of the applicant and approves the website design.
3. The web master obtains a provisional website directory from IT and acknowledges the
applicant’s request with the information.
4. The applicant uploads the website using FTP to the temporary location assigned by the web
master.
5. The applicant notifies the web master and supervisor/advisor that the site is loaded and
available for review.
6. The web master notifies the website committee that members can review the sample
page(s).
7. The website committee reviews the sample page(s) and emails approval to the web master,
recommending changes or denying the request.
8. The web master notifies the applicant of the status.
9. The process of review and recommendation (Steps 3-7) repeats until the site is approved or
the hosting request is denied.
10. A final decision is emailed from the website committee to the supervisor, advisor or sponsor,
the applicant, and webmaster.
Instructional Websites
Page 3/4
Free Download
Website Policy and Procedures PDF
Favor this template? Just fancy it by voting!
(0 Votes)
0.0
Related Forms
