Travel Expense Checklist and Calculator
Faculty and Sta Travel Worksheet
Total
þ
Travel Planning Links/notes
Esmate/Cost
1
o
Plan Inerary and esmate total cost of travel
2
o
Obtain funding informaon for reimbursement Reimbursement source and fund/cost center
3
o
Obtain Travel Authorizaon
4
o
Obtain Enterprise Rental (on Travel Authorizaon) Enterprise on Stadium Drive / (269) 372-1234
5
o
Obtain Airline Reservaons (Nutravel Travel)
6
o
Call Nutravel for internaonal reservaons 800-854-5044
7
o
Book hotel
8
o
Register for meeng/conference
9
o
Fund/Cost Center: Esmate of Travel $0.00
While Traveling
1
o
Keep inerary to submit with Travel Expense Voucher
2
o
Obtain receipts for baggage charges
3
o
Keep receipts for the following:
4
o
Hotel (itemized)
5
o
Meals - use per Diem rates (Standard $46/day see link)
6
o
Transportaon receipts for:
7
o
taxi, car rental, gasoline, tolls, train/shu>le
A#er Traveling
1
o
Complete Travel Expense Voucher include:
2
o
Mileage / airfare cost / rental car cost
3
o
Airline Inerary if applicable
4
o
Conference program (for dates / mes / presenng)
5
o
Per Diem while traveling
6
o
Other expenses - itemized (with receipts)
7
o
Submit with signature to Department for approval
8
o
Foreign Travel Summary a>ached (if applicable)
9
o
Cross check: Authorized Reibmursement (#12) vesus Total Reimbursement (#13)
10
o
Total pre-paid (Airline, Registraon etc.)
11
o
Total of all travel ( pre-paid and to be reimbursed)
12
o
Authorized Reimbursement amount stated on Travel Authorizaon
13
o
Total Reimbursement on Travel Expense Voucher $0.00
14
o
Voucher must be received to Accounts Payable within 30 days a#er travel
Page 1/2
Free Download
Travel Expense Checklist and Calculator XLS
Favor this template? Just fancy it by voting!
(0 Votes)
0.0
Related Forms
