Timeline and Checklist for Event Planning Template

Day of the event
Activity Person
Responsible
Due Date
Check location setup to include chairs, tables, podium, food
Arrange printed material, nametags, etc. on registration table
Check sound and lighting equipment with vendor(s)
Ensure space and hook-ups are available for media
Ensure decorations are in place
Place water at podium
One to five days after the event
Write thank you notes to speakers, volunteers, staff and others as
appropriate
Complete written evaluation of the event with suggestions for future
events
Coordinate event story and photographs with Communications
Send address updates to Development Office for submission to
university database
Send final attendance list to Development Office so that contact
reports/notes can be entered into database
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Timeline and Checklist for Event Planning Template PDF

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