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SPECIA L EVENT PR OPOSAL
This form is to be used for requests to bring a special event or a special activity to a
Department of Corrections facility. The nature of this event requires special approval
(i.e., large events; events where donations would be required; where food is requested
to be brought in for the event; events that require special arrangements by the facility
such as extra supervision by staff and/or volunteers or use of property not normally
dedica t ed for that pur p os e) .
It is the responsibility of the staff or the volunteer requesting a special event to submit
this “Special Event Proposal” form to the volunteer coordinator at least 90 days in
advance. The volunteer coordinator will forward the request to the facility administration
within one week of receipt of the request.
The facility/district head will approve or deny the request at least 60 days prior to the
Date Subm itted:
Group or Organization Submitting Request:
Date and Ti me o f Purp os ed Event:
Alternate date if applicable:
Type of Event:
PRIMARY PURPOSE (What is the reason you want to conduct this activity?):
GIVE A BRIEF DESCRIPTION OF THE PROPOSED ACTIVITY AND ANY
BACKGROUND INFORMATION (i.e., schedule of activities). Attach page if needed.
Has this been an annual event? If so, was it successful? What problems if any were