Sample Project Meeting Minutes Template

Page3
by March 12, 2014, then to keep with the USAC filing process, the RFP and Network Narrative will be filed ASAP
with F461 at USAC.
USAC E-Filing known system issues i.e. ineligible sites become un-attached from their LOA and need to be re-
filed as an ‘ineligible site’ with a new LOA, new HCP#, new TPA elongating the F460 filing process.
E.
Next HIT Grant meeting date: March 19, 2014 at 11:00 a.m. conference call.
Meeting Adjourned at 11:58 a.m.
NEXT
ACTION
STEPS
-
BY WHOM
1
Action item: Proxy from HCP site to attend if regular member unable to attend and reminder to plan on having an
HCP Representative available for review of RFPs during the competitive bidding process.
2
Action item: HICKRC Members to provide feedback to Martha.Vrana-Bossart@maine.gov prior to noon on March
3
Action item: If there’s no HICKRC Member’s feedback provided by March 12, 2014, then to keep with the USAC
filing process, the RFP and Network Narrative will be filed ASAP with F461 at USAC by a HICKRC Consultant.
R
ISK
M
ANAGEMENT
Risk Factors: USAC E-Filing issues with known system issues i.e. ineligible sites become un-attached to LOA and need
to be re-filed as an ‘ineligible site’ with a new LOA, new HCP#, new TPA elongating the F460 filing process.
Mitigation Strategies: Lorie to take screenshots and capture all HCP’s currently attached to LOAs on the E-File
system for proof of documentation purposes. If required ask for ‘filing window exemptions’ due to E-File system
issues.
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