Sample Project Meeting Minutes Template

Page1
MEETING MINUTES
HICKRC
M
EMBERSHIP
M
EETING
DATE: MARCH 5, 2014
T
IME
: 11:00
AM
12:00
PM
L
OCATION
: C
ONFERENCE
C
ALL
:
DIRECT CALL
C
HAIRS
: L
ORIE
S
MITH AND
M
ARTHA
V
RANA
-B
OSSART
A
TTENDEES
:
A
NN
T
UCKER
, C
LAUDETTE
H
UMPHREY
, D
EAN
B
AILEY
, L
YNN
D
UBY
, J
ANE
D
UBOIS
, M
ICHAEL
P
AYNE
, M
ISSY
B
OUTOT
, T
ERRENCE
M
C
C
ARTHY
, J
AMES
B
OUCHARD
A
BSENT
: Jan Huskins, S
UE DALTON, LEE UMPHREY, CHARLENE O’CLAIR, HEATHER PELLETIER,
N
ORMA
D
ESJARDINS
, J
ULIE
S
HACKLEY,
R
EYNOLD
R
AYMOND,
K
IM
G
ONZALES,
L
AURIE
CHARBONNEAU, DAWN GALLAGHER
M
EETING
O
BJECTIVES AND
A
GENDA
:
1.
ATTENDANCE
2.
RFP AND NETWORK NARRATIVE REVIEW
3.
HCF PROJECT UPDATE
4.
NEXT STEPS
5.
NEXT MEETING DATE
RISKS / MITIGATION STRATEGIES
Overall Meeting Objectives: engage rural and urban Healthcare Provider (HCP) sites and to initiate, plan, manage and
close the HCF Project under the umbrella and leadership of the Health Information Connectivity Knowledge Rural
Consortium.
Meetings are to be held on a regular, bi-weekly basis via conference call. Face-to-face meeting forums will be held
adhoc. If regular a member is unable to attend, encouraged to make plans for a
1
proxy to attendee in their absence.
T
OPICS OF
D
ISCUSSION
Lorie opened the meeting at 11:05 and welcomed everyone. Lorie shared that this meeting’s focus is on the RFP and
Network Narrative Review with a HCF Project Status Update.
A.
Attendance - was taken and everyone welcomed.
B.
RFP with Network Narrative Review – Martha / Lorie
It was explained that the foundation concept of the RFP being reviewed is that the HICKRC Consortium will be
requesting RFPs from Telecommunication Carriers that will provide leased broadband services from current,
broadband providers and that HICKRC did not propose to build/rent/or house HICKRC Network facilities for the
purpose of a HICKRC network system.
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