Sample Exhibit Loan Agreement Form

William H. Hannon Library
Department of Archives and Special Collections
Loyola Marymount University
A&SC Gallery Exhibition Loan
Agreement
Form
Overview:
Exhibitions designed for the Archives and Special Collections (A&SC) Gallery are scheduled
and overseen by A&SC staff. This gallery space is designated for the display of rare, valuable,
or unique materials which specifically require museum-level security and environmental
conditions. Materials on display will consist primarily of A&SC collections items to promote the
department’s treasures; however collaborative projects combining special collections materials
and those of external partners are welcomed with enthusiasm.
Exhibition schedules are planned months in advance. Please direct inquiries to the Head of
Archives and Special Collections.
Gallery Details:
The gallery is located within the security envelope of A&SC. The room is monitored by
surveillance camera and its alarm system is engaged during off- hours when the department is
closed.
The gallery’s display cases are museum-quality pieces created for LMU by Glasbau-Hahn.
Specifications include thicker 10mm safety glass, fiber-optic lighting, and hidden locks. Shop
drawings and photographs are available to exhibit partners.
Climate set points for the gallery space are: 70 degrees F (+/- 2 degrees) and 45% RH (+/-5%).
Loan Agreement:
Exhibit partners must complete and sign the department’s loan agreement form before lending
materials for gallery display. The loan agreement form will be signed by either the department
head or the primary curator/professional staff member of the department. Itemization of loaned
materials may be noted on the form or in a separate attachment. The department and exhibit
partner(s) agree to the terms specified in the loan agreement form. A copy of the signed loan
agreement form will be provided to all participating parties.
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Sample Exhibit Loan Agreement Form PDF

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