Sample Committee Meeting Minutes
Minutes of Committee Meeting
1
05 January 2004
Minutes
Committee Meeting
5 January 2004
1
Meeting opened 7:15pm
2
Present
D.Brown, K.Jones, F.Smith, A.Greaves, K.Holmes, L.Johnson, G.Edwards, S.Davies
3
Apologies
J.Carroll
4
Reading of Minutes of Previous Meeting
Moved by A.Greaves that minutes of the previous meeting on 1
st
December 2003 be adopted as a
true record.
Seconded: G.Edwards; Motion was Carried
5
Matter Arising
a. In the matter of Chris Thompson, minutes recording the committee decision have been
located and, if time allows, the matter will be added to the agenda for this meeting.
b. Concerns and issues raised by M.Owens at the previous committee meeting (1 Dec 2003) re
his contract of employment, have received attention by Messrs K.Jones and S.Davies in the
time since.
c. The committee is resolved to re-examine the clubs need for refinancing in March 2004 in time
for General Meeting after Easter. This may involve choosing a new banking institution.
6
Finance Report
The Treasurer tabled the Monthly Financial Reports for December 2003
Moved: K.Holmes that the Financial report be accepted. Seconded: A.Greaves. The motion was
carried.
7
Correspondence Inwards
a. P.Beattie – Volunteer Awards 2004
Committee agreed with suggestion from F.Smith to nominate Matthew Gray for an award for
his services to the club.
b. Fun Sports Australia – Ideas for fun fundraising activities
c. IEA Sport – Newsletter
d. Blackstone Shire Council – Newsletter
e. Commissioner for Children – Blue Card for Bill Morwick
f. Buffalo Sports – inquiry about sponsorship possibilities
Letter passed to K.Jones.
g. Miles and Associates – Auditors recommendations for improved management of the club
h. Steve and Debbie White – Disappointment that son was not selected. Academy Manager
informed the committee that discussions with the White’s have already taken place.
i. Brisbane Men’s Soccer – Notice of Forum – same day as AGM. Invite passed on to B.Bloggs.
j. Lance Brooks – Prospective new senior player. Letter passed to K.Jones.
8
Correspondence Outwards
a. Office of Fair Trading – Submission of Annual Return
b. Office of Gaming Regulation (QOGR)
Copy of Annual Report must be sent to QOGR by 14 January
Annual Report includes (1) Audited Financial Statements (2) Auditors Report (3) Statement
of Club Members
Moved A.Greaves, Seconded D.Brown that correspondence inwards and outwards be accepted.
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