Sample Church Board Meeting Minutes

[Name] returned to the board meeting and [Name] recused herself from the meeting
while the remaining board members discussed the propriety of the transactions related
to her organization.
2005-33. ACTION: After determining that the pricing of property insurance
purchased by the ministry from [Name] Insurance was competitive with other
property insurance agents and with [Name] recused from both the meeting and
the voting, a motion was made and seconded to approve continuing purchas es
of property insurance from [Name] Insurance. Motion carried.
Election of Officers: All nominees for offices were excused from the meeting while their
nominations were discussed and voted upon. The following slate of proposed officers
was presented from the nominating committee:
Chairman: [Name]
Vice Chairman: [Name]
Secretary: [Name]
Treasurer: [Name]
2005-34. ACTION: A motion was made and seconded to approve the slate of
officers as presented. Motion carried.
Election of Board Members: [Names] complete their first three-year term of service at
the conclusion of this board meeting (see exhibit D for board members by class). The
nominating committee recommends that all three of these indiv iduals be elected for their
second three-year term of service.
2005-35. ACTION: A motion was made and seconded to approve [Names] for their
second three-year term of service as board members. Motion carried (vote was
taken after the nominees were recused from the meeting).
Opening of New Mission Field: The executive director presented a proposal
(attached as exhibit E) for opening a new mission field in [Country] in [Year]. The first-
year budget would be $[Amount] and include one field director plus four career
missionaries.
2005-36. ACTION: A motion was made and seconded to approve the opening
of a new mission field in [Country] in [Year] with a first-year budget of
$[Amount]. The $[Amount] budget for this field is included in the annual budget
to be considered by the board in this meeting.
A motion was made and seconded to increase the [Year] budget for the
new field to $[Amount]. The motion failed.
The chairman stated that the original motion was now before the board.
Motion carried.
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