Sample Church Board Meeting Minutes
SAMPLE
[Name] Church Board Meeting Minutes
Meeting held at the office of [Name] Ministry
[Address]
[Date of Board Meeting]
Chairman [Name] called the meeting to order at [time].
Board Secretary [Name] called the role of voting board members and noted the
presence of the following individuals:
[List board members names]
The following voting members were absent:
[List absent members]
One nonvoting ex-officio member was present:
[List name and title]
The following guests were present:
[List names and titles]
The chairman declared that a quorum of voting board members was present, as defined in
the bylaws. The chairman also noted a quorum of outside (non-staff) board members
present. The chairman declared the official annual meeting of the board as required by the
bylaws. Further, proper notice was given to all board members as required by the bylaws.
Devotional: [Name] presented a devotional based on Luke 9:1-10. She focused her
comments on Luke 9:10, relating to the return of the apostles and their report to
Jesus on what they had done.[Name] shared that this is a good example of how Jesus
modeled leadership and accountability. At the conclusion of the devotiona l, [Name] led
the board in prayer.
Approval of Agenda: The board chairman distributed a proposed meeting agenda.
After hearing the proposed agenda, the board approved it by consensus, providing a
guide for the meeting.
Approval of Minutes: The minutes of the board meeting conducted on [Date of last board
meeting] and the minutes of an executive committee meeting conducted on [Date of last
executive committee meeting] were presented. A motion to approve the minutes as
prepared was seconded. Motion carried.
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