Sample Articles of Incorporation and By-Laws
Section 2. Vice-President. In the absence of the President or in the event of his inability or refusal to act,
the Vice-President shall perform the duties of the President, and when so acting, shall have all the
powers of and be subject to all the restrictions upon the President. He shall perform such other duties as
from time to time may be assigned to him by the President or by the Board of Directors. It shall also be
his responsibility to supervise committees, attend their meetings and furnish a report of their activities
when requested by the President.
Section 3. Secretary. The Secretary shall keep the minutes of all meetings of the Board of Directors and
of the members in records solely for that purpose, see that all notices are duly given in accordance with
the provisions of these By-Laws, and be custodian of the corporate records. The Secretary shall also
keep the membership roll containing the mailing addresses of all members. It is the responsibility of
each member to keep the Secretary informed of any address change. The Secretary shall also be
responsible for all fees and dues, and shall remit the same to the Treasurer. The Secretary may be
assigned other duties and functions as designated by the President or Board of Directors. (It is
recommended by the ApHC that all meetings be tape-recorded as well as recorded by hand.)
Section 4. Treasurer. The Treasurer shall keep an accurate record of the books and accounts, and shall
deposit all club funds in such banks or banks as may be approved by the Board of Directors. Such
money shall only be withdrawn by check and co-signed by the Treasurer and the President. All
disbursements must be approved by the Board of Directors prior to payment. A financial report shall be
given to the members at all membership meetings. The club's books will be audited annually by a three-
member committee appointed by the Board of Directors. Said committee to be comprised of one
Director and two members in good standing of the club. The Treasurer shall be bonded.
(It is recommended by the ApHC that audits be done by independent persons outside the club, but
understand the financial difficulty this may cause.)
ARTICLE VII: Committees.
Section 1. Committees. The members of a committee shall be members in good standing of the club.
The Board of Directors shall appoint a Chairman to such committee as they deem necessary. (Examples
of committees include By-Laws, Show, Youth, Trail Rides, Fundraising, Promotions, etc. and should be
covered within their own section.)
Section 2. Term of Committee. The term for any position or committee member is one year, unless the
committee is terminated sooner.
Section 3. Point Keeper. The club may provide a point system for all horses in the various show
categories. All high point winners are to be presented year-end awards at an awards banquet and/or
annual meeting. The point keeper will keep accurate tabulations of the points and report the standings
periodically in the newsletter, and will handle the World Championship Appaloosa Show qualifying
bids. Points shall be audited each year.
Section 4. Newsletter Editor. The newsletter is the main communication link for (name of club). It shall
be published and distributed to the members ____ a year. Such newsletter shall include minutes and
corrections of all meetings, club news and activities, and any advertising which will publicize and
promote the Appaloosa horse in this club. The regional newsletter may not be used to embarrass, contest
or oppose any action of the ApHC staff or Board of Directors at any time, and may not use a disclaimer
to any editorial material that in any way fails to promote or cooperate with the ApHC Articles, By-Laws
and Rules.
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