Project Closeout Template - Virgina
ITRM Guideline CPM 110-01
Date: January 23, 2006
Section 5: Project Closeout
5-13
Project Closeout Report Instructions and Template
A. General Information – Basic information that identifies the project.
Project Title
– The proper name used to identify this project.
Project Working Title
– The working name or acronym used to identify the project. If an
acronym is used, define the specific meaning of each letter.
Proponent Secretary
– The Secretary to whom the proponent agency is assigned or the
Secretary that is sponsoring an enterprise project.
Proponent Agency
– The agency that will be responsible for the management of the project.
Prepared by – the person(s) preparing this document.
Date/Control Number – The date the report is finalized and the change or configuration item
control number assigned.
B. Project Deliverables - List all product or service deliverables in the first column. In the
second column record the date that each deliverable listed in the first column was accepted.
Describe any contingencies or conditions related to the acceptance of the deliverables listed
in the first column.
C. Performance Baseline - Evaluate how the project performed against each of the
performance goals established in the Project Performance Plan. Copy the first two columns
from the Project Performance Plan. In the third column, record the results of the
measurement of performance prescribed in the Project Performance Plan.
D. Cost (Budget) Baseline - State the actual cost of the project and compare it to the planned
cost baseline. In the Variance column, record the difference between planned and actual
cost. Provide the reason for the variance in the Explanation column. Include in the
explanation information on any approved changes to the cost baseline and their impact on the
project. Document and explain all cost and funding variances, including approved changes
to the cost baseline.
E. Schedule Baseline - Compare the initial approved schedule baseline against the actual
completion dates. Extract the WBS Elements, Start Dates, and Finish Dates from the
baseline schedule and record them in the WBS Element, Planned Start Date, and Planned
Finish Date Columns. Record the Actual Start Date and Actual Finish Date for each WBS
element in the columns with those headings. In the Explanation for Change column, provide
a brief reason for any difference(s) and describe the impact on the project.
F. Scope - Document any changes to the project scope and describe the impact of each change
on performance, cost, or schedule baselines in the appropriate column.
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