Project Closeout Template - Virgina
ITRM Guideline CPM 110-01
Date: January 23, 2006
Section 5: Project Closeout
Project Closeout Report
A Project Closeout Report documents the completion of closeout tasks and project performance.
The report provides a historical summary of the projects deliverables and baseline activities over
the course of the project. Additionally, the project closeout report identifies variances from the
baseline plan, lessons learned, and disposition of project resources. The project closeout report
is intended to provide a concise evaluation of the project.
The project manager typically has responsibility for preparing the report. The project manager
gets input from the entire project team, the customers, and other major stakeholders. People
performing different functions on the project will have different outlooks on the successes and
failures of the project and on possible solutions. The Project Closeout Transition Checklist is
used to guide the development of the report. Lessons learned sessions and the User Acceptance
Report are also used.
Establishing the date for a future post implementation review of the deliverable is the final
element of the closeout report. This date must be coordinate and agreed to by the organization
and project manager. Typically, the project manager or project sponsor will conduct a project
implementation review after the deliverable has been in service for a period of time adequate for
evaluation of the product or service’s successful integration into the busin ess. Typically, a six-
month period is adequate.
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