Project Charter Document - Bridgewater College
Project Charter FINAL
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2.8 Approach:
Work plans will be established for projects within the Ellucian Action/Implementation Plan. These plans will
be prioritized and attached to a Program Level plan that allows rollup and aggregate program analysis
during the lifecycle of the program.
Individual projects may require their own respective team meetings and schedules, but will be monitored
and reported upon as part of the overall program. BCEGG team members will be working with Ellucian
subject matter experts as the specific activities of each project are undertaken.
Regular team status reviews will be performed. Monthly executive budget reconciliation and project health
reports will be produced and reviewed with the BCEGG Team.
2.9 Risk Management:
The Ellucian Project Manager will work with the BCEGG, to ensure that progress is being made per
established plans and costs. It is the Ellucian Project manager’s responsibility to remove obstacles to
progress that are within their control, and to escalate those situations to the president’s council with
recommendations to mitigate risk.
2.10 Custom Software Approach:
The College has discussed the need to eliminate “Custom Software” and revert back to a vanilla Colleague
software solution without customizations. Custom programs in the current system have resulted in system
update delays and difficulties in implementing new Colleague functionality such as the new User Interface.
The decision has been made to eliminate customizations to enable the College to take best advantage of
new functionality as it becomes available and to manage operating costs.
The College recognizes this change will require staff to rework processes and find ways to utilize the system
without the customizations currently in use; Ellucian will provide consulting support and training to help
find alternative ways to accomplish the desired functionality without customization.
The College recognizes that there are some configuration and setup items that could be confused with the
“Custom Software” that has been restricted in future Colleague environments and referenced in this
document. The following definition is offered to clarify the meaning of the term “Custom Software” as it
relates to future Colleague environments at the College. The definition for the College “Custom Software”
follows:
“Custom Software” shall be defined as any software that alters the normal operation of a Colleague module
as described by the module documentation located on the Ellucian Client website, developed locally or
outside Ellucian, Systems Development Division, or any software not supported by Ellucian, and installed in
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