Price Comparison for Purchases of Goods and Standard Services
Price Comparison for Purchases of Goods & Standard Services
$10,000 to $49,999
(Rev 04/13/09)
General
To comply with the requirements of our funding sources, you must document a Basis for Vendor Selection and proof of
Reasonable Price by performing a Price Comparison (Section A). If there is justification for not performing a Price Comparison,
document the justification (Sections B1 and B2).
Instructions
This documentation is required to be filled out and retained as part of the permanent departmental purchase record for purchases
$10,000 – $49,999*. Complete Section A or Section B. You will have to manually calculate totals at the bottom of the Section A.
*EXCEPTION: IT IS NOT NECESSARY TO COMPLETE THIS FORM IF YOU ARE PURCHASING THE ITEM(S) FROM:
• U Stores (http://www.ustores.umn.edu)
• U-Wide Contract (http://uwidecontracts.umn.edu)
• Internal Service Organization (ISO)
• U-Mart (Techmart) (http://www.techmart.umn.edu)
• State of Minnesota Contract (http://www.mmd.admin.state.mn.us/)
• All items on the Non-PO Related Purchases list
(http://policy.umn.edu/groups/ppd/documents/appendix/purchappe.pdf)
NAME OF PERSON COMPLETING THIS FORM:
Section A. Price Comparison Documentation (See Special Template, optional for price comparison for printing
projects.)
Attempt to obtain three or more competitive price quotes. You may allow vendors to
submit a phone, fax or email price quote to your department.
Vendor Name Vendor Name Vendor Name Vendor Name Vendor Name
Vendor Contact Name
and Email/Phone
Awarded
Awarded
Awarded
Awarded
Awarded
Item 1 Price Quote
Item 2 Price Quote
Item 3 price Quote
Delivery Date
Shipping Charge
TOTAL
Date price comparison was performed:
If lowest priced vendor did not receive award, please explain:
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