Party Planner Guide & Checklist
Preliminary Preparations: (1 to 2 weeks ahead)
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Phone or email any guests who have not responded to your invitations to get a definite guest count.
(don't use Twitter for Facebook unless you've invited everyone on your lists)
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Buy or clean everyone's party outfit.
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Do time-consuming housecleaning tasks, inside and out.
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Clean crystal, glassware, china, silverware.
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Check that all appliances are working.
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Buy charcoal or propane if you plan to grill.
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Compile your grocery-shopping list.
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Compile music list – make sure it will last as long as your party.
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Compile liquor list for confirmed number of guests.
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Confirm venues / times / deliveries /pickups with vendors.
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Check that table linens are clean and ready to go.
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Decide on tableware and serving pieces. Wash infrequently used pieces.
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Order any special items or ingredients you'll need.
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Get started on decorations and centerpieces if you're making them.
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Make any food items ahead of time and freeze them.
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