Formal Cover Letter Format Example
SampleCoverLetters,Page|2
MountHolyokeCollegeCareerDevelopmentCenter
www.mtholyoke.edu
COMMONCOVERLETTEREXAMPLE
Your Name
Current Address, City, State, Zipcode
Email address and Phone Number
Date
Mr./Ms./Dr. Name
Title
Organization/Company Name
Street Address
City, State, Zipcode
Dear Ms./Mr./Dr. Last Name
:
1
st
Paragraph- State why you are writing. Name
the position or the type of work for which you are applying. Mention how you heard about the job opening. Make a
claim as to why you are an excellent candidate for the position (Hint: This is your thesis statement for the letter).
2
nd
Paragraph or 2
nd
and 3
rd
Paragraph- This is where you will elaborate on your thesis. Do not directly repeat
information from your resume. Highlight the skills or areas of expertise you will bring to the position, i.e., your
educational credentials, employment experience, and personal a ttributes that qua lify you for the posi tion by including
specific examples from your experiences. Some significant skills employers always seek are leadership, decision-making,
and communication. Include these if you have the experience to support such claims. Also, think about who the reader
is: what skills are valued in this particular field? What are some of the issues or trends this employer might be
facing? How can you make a contribution to this organization? If you’ve “done your homework” you’ll already be
aware of some of the answers as well as some terminology of the field of choice. Reflect this awareness and
knowledge in your letter. This paragraph is the key to differentiating yourself from the next candidate.
Closing paragraph
- Refer the reader to the enclosed resume. State that additional information concerning your
background and interests will gladly be furnished upon request (this includes your references). State that you will
contact them (usually in a week) to see if you might set up a mutually convenient time to meet, or that you may be
contacted at either your email address or phone. Include both your phone number and email address because neither
appears above. In the event of an on-campus interview or previously agreed upon action, state that you look forward
to talking with the employer about the opportunity in the near future. Thank the reader for their time and
consideration of your application.
Sincerely,
(Space for your signature)
Typed Name
Enclosure
Thisformatmimicsthatofyourresume.Ifyouaresendingthis
coverletterviaemail,placingyournameatthetopinthesame
formatasyourresume(suchastheoneusedinthisexample)
helpstheemployerkeepallofyourdocumentstogetherduring
thehiringprocess.It
alsolooksmoreprofessionaland
organized.
Remembertomakeaphonecallortwotofindoutthecorrectname,
spelling,andtitle,ofthein dividualyoushouldcontactifitisunclearinthe
jobpositingtowhomyoushouldaddresstheletter.Ifnonameisprovided,
useHumanResources,SearchCommittee,orHiring
Manager.
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