Event Timeline Template

Event Timeline Template
Add and Edit this to t your events. Make one for each event and then use from year to year as possible
4-6 months before event or more depending on size of event
Item Target Date Completion Date
Create Event Plan
Who, What, Why, When
Goals
Connection to Plan of Work
Financial Limitations
Create a Budget
Budget Tips and Tricks and
Things to Consider: Go to
the website
Select Venue
RFP
Contract negotiation
Signed Contract
Book Speakers
Speakers above $600
require PSC (Link)
May book before venue, if
speaker is more critical
than date or location
Create Preliminary Agenda of
Event
Create Sponsor Packages If
needed
Create system for tracking
sponsorships
Send Potential Sponsors Materials
Do a run through of selected
venue if you are unfamiliar
2-4 months before event or more depending on size of event
Item Target Date Completion Date
Create promotional materials
Build and Open Registration
System
Send Promotional materials to
potential participants
Contact caterers or facility to
select menus
Determine AV requirements
Make arrangements with
facility or others to ensure
needs are met
Determine Set up requirements
Work with facility or others
to ensure needs are met
How do you want the
tables and chairs?
1
Page 1/5
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Event Timeline Template DOCX

Event Timeline Template PDF

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