Apology Letter Example - University of Kansas

Apology Letter Example Missed Interview
If for any reason you are unable to adhere to an interview given to you, please do not
forget to send an apology letter to the party concerned. It is not only considered a good
practice to make an apology to the interviewer, but a requirement and stated policy of
BCSC in the Ethical Framework guidelines you have agreed to in order to participate in
our services. Please be thoughtful of the employer’s time offered and remember that it
is important to be considerate.
Format of Apology Letter:
[Your Name]
[Your Address]
[City, State, and Zip]
[Your Phone/Contact Phone]
[Your Email]
[Today’s Date]
[To whom it is addressed]
[Company Name]
[Company Address]
[City, State, and Zip]
Attention: [To whom it is addressed] or To whom it may concern
Dear Sir/Madam,
First Paragraph: Apologize for missing the interview or meeting. Include the date, time,
and location (University of Kansas) of the missed interview. You can include the reason
for missing the interview but you do not have to go into much detail. Please take
responsibility for your actions and do not blame other entities. Acknowledging your
mistakes will earn you more respect in the future.
Second Paragraph:
If you do not wish to pursue an interview with the employer, conclude with thanks for his
or her time and consideration. You may or may not want to add that you have accepted
other employment, that you are pursuing a different line of work, that you hope to
relocate to another area, or some other reason that you may have for not seeking an
interview.
If you are still interested in meeting with this employer at another time, indicate your
willingness to schedule another meeting. Indicate that you have enclosed another copy
of your resume. Close by apologizing again for the missed opportunity.
Sincerely,
[Your Name]
Enclosure
Business Career Services Center
125 Summerfield Hall
(785) 864-5591 or bcsc@ku.edu
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