After Action Report - Texas
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After Action Report & Improvement Plan
INSTRUCTIONS
An After Action Report (AAR) is a consolidation of information gathered during the testing and
evaluation of a community’s emergency operations plan through an exercise. The report
provides feedback to participating entities and governing agencies in the achievement of the
exercise objectives and overall capabilities of the community. Information gleaned from this
process, identifies and guides future improvement actions in the Improvement Plan (IP). Feel
free to include additional information in the AAR/IP as part of internal processes within your
community’s emergency preparedness program.
To ensure grant compliance, review the appropriate guidance for all programs which this
exercise is intended to fulfill a requirement and develop the AAR format accordingly. The
DHS/FEMA Homeland Security Exercise and Evaluation Program (HSEEP) 2013 guidelines
describe the content that should be reported but does not require a specific format. Several
templates are available to assist in generating the document from the HSEEP, TDEM and other
state agency websites. Unless otherwise specified by grant requirements, communities may
also choose to develop their own format.
GENERAL INFORMATION
Single Exercise Reporting
Each exercise should be documented as a separate activity. This allows for separate
reporting of participating agencies, capability/objective analysis, and improvement planning.
•
If the same activity (i.e. seminar or drill) is repeated several times to maximize
involvement of jurisdiction or agency personnel, it may be reported as a single exercise.
•
If a regional or multi-jurisdiction exercise is conducted, it may be possible for several
jurisdictions to submit the same report provided all the necessary jurisdiction-specific
information is included. Each jurisdiction must submit individually.
Point of Contact Information
Each exercise reported by a jurisdiction should indicate a primary point of contact. This
individual should be able to answer any questions regarding the content of the report. This
person would also be contacted should there be a request to release the report outside the
TDEM Exercise unit.
Handling Instructions
Depending upon local policies, the capabilities tested, the level of evaluation, information
contained in the discussion and assessment, jurisdictions may choose to limit, classify or
prohibit further dissemination of the AAR and Improvement Plan.
Real World Incidents
Developing an AAR/IP for emergency response to real-world incidents can be an extremely
valuable means to identify best practices, resource gaps, lessons learned, and opportunities
for improvement. Some grants may allow substitution of an exercise activity with a real-
world response. To ensure compliance, review the appropriate guidance for all programs
which this After Action Report is intended to fulfill an exercise requirement.
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