After Action Report Long Form

After-Action Report long form.doc 4/20/09
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
PRESERVATION PROGRAMS
AFTER ACTION REPORT LONG FORM
Records Emergency Response Assessment
Directions: Use the After Action Report long form for records emergency events that
require the services of outside emergency response contractors. Name the file After
Action Report [facility short name ] YYYYMONTHDD for easy retrieval later, for
example, After Action Report AI 2006June30. Submit the completed report to the head of
your emergency response team and the appropriate administrator or institution director
as applicable, and submit and retain the file using records emergency procedures for
your facility.
Types of Incidents to be Assessed
1. Any incident in which holdings were endangered or damaged whether or not the
Emergency Plan is activated.
a. Incidents handled by staff, guards and facilities contractors only (For these in
house events the After Action Report short form may be used.)
b. Incidents that involve the use of outside responders and or outside contractors
2. Incidents which, while not resulting in use of the emergency plan, offer an
opportunity to examine safety hazards, holdings protection risks, security
vulnerabilities, etc. An assessment may be requested by the branch or unit involved,
an administrator or the director.
System of Emergency Assessment
1. The Records Emergency Management Team (REMT) will assess emergency
response within 30 days after the event. The REMT may solicit assessments from
other involved parties. The attached list of questions is to be used to report on
incidents that involve the use of outside responders and/or outside contract services.
The after action short form may be used for incidents handled by staff, guards and
facilities contractors.
2. The REMT leader may request that the assessment be done by individuals or
collectively for an amalgamated report at the discretion of the REMT.
3. The REMT leader reviews assessments submitted by each program or branch, and
prepares a final report on the emergency response and lessons learned within 30 days
of receipt of the assessments.
4. The REMT leader maintains a file of all documents relating to the recovery, including
the assessments, as permanent records.
After Action Report long form Revised March 2009 1
Page 1/7
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